Recreation Facilities Manager

Town of Waldheim | Full-Time, Permanent

The Town of Waldheim is seeking a practical, community-minded Recreation Facilities Manager to coordinate the operation, maintenance and ongoing development of assigned recreation and community facilities and services.

Reporting to the Chief Administrative Officer, the Manager will work with municipal staff, contractors, volunteers, user groups and community partners to provide safe, accessible, welcoming and financially responsible services. Current assignments during the transition from Waldheim Regional Park to municipal ownership include the golf course, clubhouse, campground, ball diamonds, associated grounds and community halls. The position may also support planning or operational responsibilities related to the arena as future arrangements are established. The assigned portfolio may change over time to reflect municipal assets, community needs and service priorities.

Key Responsibilities

• Plan and oversee the daily and seasonal operation of assigned recreation and community facilities, including annual work plans, operating schedules, staffing requirements, opening and closing procedures, inspections and maintenance priorities.
• Ensure facilities are clean, functional, secure and prepared for programs, rentals, events and public use.
• Coordinate bookings, user access, equipment setup, event requirements and operational support with municipal staff, user groups, contractors and volunteers.
• Work with municipal operations staff and assigned maintenance personnel to coordinate building, grounds and equipment maintenance, inspections, repairs and seasonal services.
• Plan seasonal openings, shutdowns, winterization and transition activities, including turf and landscape care, irrigation, campground servicing, sport-surface preparation, snow and ice control, and indoor facility readiness.
• Identify facility and asset deficiencies and prepare recommendations for rehabilitation, replacement, accessibility improvements, energy efficiency and capital investment.
• Assist with project planning, procurement, contractor coordination, construction oversight and project closeout within delegated authority.
• Prepare and administer operating and capital budget recommendations; monitor revenues, expenditures, purchasing, inventory, contracts and cost controls.
• Support reviews of rental rates, user fees, service agreements, operating policies and business plans.
• Identify grant, sponsorship, funding and partnership opportunities and coordinate applications, supporting documentation and reporting.
• Maintain accurate records and prepare work plans, statistics, reports, briefing materials and recommendations for the Chief Administrative Officer and, where directed, Council or other authorized bodies.
• Promote safe work practices and safe public use of facilities, coordinate required inspections, permits, certifications and emergency procedures, and respond to hazards, incidents and service interruptions.
• Participate in the recruitment, orientation, scheduling, training, supervision, coaching and performance management of assigned seasonal, casual, facility and maintenance employees.
• Coordinate contractors and service providers, including scopes of work, access, scheduling, safety requirements, performance and invoice verification.
• Build constructive relationships with residents, patrons, recreation organizations, community groups, tenants, volunteers, sponsors and partner agencies.
• Lead or coordinate approved recreation programs, tournaments, rentals, special events, tourism activities and volunteer initiatives within available staffing, budgets and operational capacity.
• Respond to operational concerns, complaints, emergencies and after-hours matters within the authority assigned to the position.

Qualifications

• Post-secondary education or recognized training in recreation, facility management, parks, business administration, building operations, turf management or a related field is preferred.
• Relevant experience in facility operations, maintenance, recreation services, hospitality, municipal services or a related environment is required.
• Experience supervising employees, contractors, seasonal operations, projects or budgets is preferred.
• Working knowledge of facility and grounds operations, preventative maintenance, occupational health and safety, risk management and customer service.
• Ability to prepare budgets, monitor costs, maintain records, interpret policies and agreements, develop grant applications, and provide clear written and verbal reports.
• Strong leadership, communication, organizational, interpersonal and conflict-resolution skills.
• Ability to plan work, manage competing priorities, solve operational problems and respond effectively to changing seasonal and community needs.
• Ability to work collaboratively with Council, administration, employees, contractors, volunteers, user groups and the public while respecting established roles and lines of authority.
• Competence with common office software, booking or point-of-sale systems, email, electronic records and other technology used in facility operations.
• A valid Class 5 driver’s licence.
• Current First Aid and CPR certification, or willingness to obtain.
• An equivalent combination of education, training and experience may be considered.

Working Conditions

This is a hands-on position involving work in indoor and outdoor recreation environments. The position requires the ability to meet the physical demands of facility and grounds operations and to work a flexible schedule, including occasional evenings, weekends and after-hours response based on seasonal activities, facility operations and community needs.

What We Offer

The Town offers a competitive compensation and benefits package, a varied and meaningful workload, and the opportunity to contribute directly to recreation and community life in Waldheim. Salary will be commensurate with qualifications and experience.

How to Apply

Please submit a cover letter and résumé outlining your qualifications and experience by November 27^th, 2026 to:

Town of Waldheim
Attention: Chief Administrative Officer
Email: admin@waldheim.ca
Mail or delivery: PO Box 460, Waldheim, SK S0K 4R0

The Town of Waldheim thanks all applicants for their interest; however, only those selected for an interview will be contacted. The successful candidate may be required to provide a satisfactory criminal record check.